Job Description

Position: Program Assistant

Location: Washington, D.C.

The Office of Local Sustainability (LS), within USAID’s Bureau for Economic Growth, Education and Environment, has a need for a Program Assistant to provide administrative support to the Office and programmatic assistance to key activities. Applicants should have at least two years of experience backstopping a USAID award. The most competitive candidates will have at least one year of experience working internationally with local institutions, cooperatives, or credit unions. The Office seeks applicants that are effective multitaskers, comfortable working in a highly-collaborative setting, and enthusiastic about locally-led development. The Program Assistant will report directly to the Office Director but provide support to various members of the Office, particularly its Technical Excellence Team.

Job Responsibilities:

Administrative and Programmatic Backstopping: 50%

  • Supports the Office Director and technical staff, performing a variety of administrative duties, such as meeting scheduling and notetaking, arranging travel, maintaining program files; supplies management; and tracking correspondence with bureau leadership;
  • Tracks and monitors partner project deliverables including programmatic reports, financial reports, annual work plans, and Monitoring, Evaluation, and Learning (MEL) plans;
  • Prepares weekly briefs on high-level activities for the Office of Local Sustainability meetings;
  • Maintains and updates the E3/LS programs award tracker, which includes period of performance, award ceilings, and pending modifications;
  • Supports Agreement Officer Representative (AOR) in providing high-level guidance to implementing partners concerning the E3/LS Annual Program Statement objectives;
  • Provides logistical support to the AOR for event planning and international travel;
  • Provides general analysis of partner pipelines, expenditure rates, and resource allocation;
  • Supports scheduling with Washington-based, mission, and implementing partner contacts;
  • Supports annual Performance Plan and Report numerical and qualitative data collection;
  • Serves as E3/LS programs alternate point of contact, provides support to participating missions, and liaises with U.S. Peace Corps;
  • Assigns and tracks Senior Obligation Alignment Reviews and Country Development Cooperation Strategies input from Office staff - and building/maintaining accurate files;
  • Solicits feedback from missions and external stakeholders - and conducts research to identify innovative and relevant Acquisition and Assistance approaches;
  • Assists officers managing the Local Works program and awards developed with co-created research initiative partners
  • Coordinates special projects, specified administrative tasks, and other duties as needed.

Knowledge Management: 20%

  • Serves as records management officer for the Office and liaises with other Bureau officers on records management;
  • Maintains project-level knowledge on programs activities and global cooperative concepts, priorities, and issues;
  • Maintains and updates E3/LS Knowledge Management portal with relevant resources, such as research, studies, evaluations, and tools;
  • Supports the content development and facilitation of quarterly learning webinars for implementing partners and Agency contacts;
  • Attends cooperative development training and captures high level and relevant findings.

 Communications: 20%

  • Tracks and monitors international cooperative development conferences, events, and training;
  • Contributes E3/LS programs content to the monthly Office newsletter;
  • Collects, edits, and disseminates relevant E3/LS programs success stories and digital content;
  • Promotes both internally and externally E3/LS programs events in coordination with Office communications
  • Maintains and updates the project directory, including implementing partners, the Overseas Cooperative Development Council board, USAID/Washington counterparts, mission contacts, U.S. Department of Agriculture Foreign Agricultural Service, the International Cooperative Alliance, the U.S. Peace Corps, and other partners.

International Travel: 10%

  • Participate in one to two international field visits annually to learn more about and better support the E3/LS programs and Office activities;
  • Produce trip reports and disseminate to relevant colleagues

Experience & Education:

  • Bachelor’s degree or equivalent from an accredited college or university in a relevant field with at least two years of experience relevant to international development.
  • Applicants should have at least two years of experience backstopping a USAID award. The most competitive candidates will have at least one year of experience working internationally with local institutions, cooperatives, or credit unions.
Candidates must have an active  Secret Security Level Clearance.

Application Instructions

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