Job Description

 

Role Summary:

 

The Accounts Payables Associate is responsible for AP related tasks such as, processing invoices & credit memos, reconciling vendor accounts, expense reports, reconciling credit card statements and responding to customer inquiries in a timely and professional manner.

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:

 

  • Ensureallincominginvoicesreconcilewiththeinitialbudgets,subcontracts,and/orchangeorders.
  • EnsureallincominginvoicesandcreditmemoshavebeenverifiedandapprovedbyjobPC.
  • Maintainuptodaterecordsforeachpaymenttoeachvendor,andfileaccordingly.
  • Confirmallinhouseinvoicesarepaidaccordinglyandontime.(officerent,internetserviceprovider,anylegal fees)
  • Abilitytohandlemultipleprojects,andkeeptrackofdeadlines inabusyenvironment,workingindependently and with the team.
  • ProcessweeklyExpenseReports.
  • Responsibleforansweringmainphoneline,checkingvoicemailandreturninggeneralcalls.
  • Creditcardentryandaccountreconciliation.
  • Responsibleforincomingandoutgoingmail,includingpackagesandmailingchecksweekly.
  • Responsibleforinventoryandmaintainingadequateamountsofofficeandbreakroomsupplies.
  • Maintainsuppliesforcopiers(ink,toner,tonerwaste,paper).
  • KeepMinutesfromeachMondayMorningMeeting.
  • Maintainsofficeefficiencybyplanningandimplementingofficesystems,layouts,andequipmentprocurement.
  • Courteousandtactfulcommunicationswithallvendorsandclients

*          Assist,asrequestedbymanagement,withorganizingteammeetingsandofficeevents.

  • Supportotherdepartmentsasneeded.
  • Attendmeetings/trainingasrequiredbymanagement.
  • Performotherdutiesasassignedbymanagement.

 

Minimum Hiring Requirements:

 

  • Bachelor'sDegreepreferred,or4yearsrelatedexperience.
  • Highlyorganizedwithexcellenttimemanagementskillsandahighdegreeofaccuracyandattentiontodetail.
  • Self-starterwithabilitytoworkindependentlyandasateam.
  • Requiresexcellentcommunicationskills,bothverbalandwritten.
  • ExperiencewithSagepreferred.
  • MustbeproficientwithMicrosoftOffice(Word,Excel,Outlook).
  • Musthaveahighdegreeofprofessionalintegrity,andbeabletoworkinadiplomatic,cooperativeandorganized manner.

 

Language Requirements:

 

  • AbilitytospeakEnglishclearly,distinctlyandcordiallywithguests.
  • AbilitytoreadandwriteEnglishinordertounderstandandinterpretwrittenprocedures.Thisincludestheability to give and receive instructions in written and verbal forms.
  • Proficiencyineffectivelypresentinginformationandrespondtoquestionsfromguests,supervisorsandco- workers.
  • AbilitytospeakSpanisha plus.

Physical Requirements:

 

  • Whileperformingthedutiesofthisjob,theassociateis regularlyrequiredtositforlongperiods oftime,stand; walk; full dexterity in use hands to touch, handle, or feel; reach with hands and arms; talk or hear.
  • Theemployeemustoccasionallyliftand/ormoveupto50pounds.
  • Specificvisionabilitiesrequiredbythisjobincludeclosevision,distancevision,colorvision,peripheralvision, depth perception, and ability to adjust focus.

 


 

 

 

Application Instructions

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